Effective date: 15 October 2026 · Last updated: 15 October 2026
1. Who we are
The OPSys mobile app ("the App") is published by Marlon Tebelin ("we", "us"). It is a companion to the OPSys parish management system and is used by priests and authorised parish personnel of parishes that subscribe to OPSys.
Contact: marlontebs@gmail.com
Parish records shown in the App (for example parishioner, sacramental, ministry and treasury records) belong to the parish that keeps them. For those records the parish is the personal information controller. We process them on the parish's behalf only to provide the OPSys service. We follow the Philippine Data Privacy Act of 2012 (Republic Act No. 10173) and its implementing rules.
2. Who may use the App
The App is for adult clergy and parish personnel only. It has no public sign-up: accounts are created by the parish office in OPSys. The App is not directed at children, and we do not knowingly collect information from children through it.
3. Information the App handles
| Category | Examples | Purpose |
|---|---|---|
| Account information | Name, email address, password (sent only during sign-in and never stored on the device), diocese and parish, role | Signing in, keeping you signed in, and showing the correct parish |
| Priest profile | Name, email, mobile number, birthday, ordination date, SSS number and contribution details (as kept by your parish or diocese) | Letting you view and update your own clergy profile |
| Parish records you are authorised to view | Parishioner names, contact details, household, sacramental dates and places; Mass and service schedules; ministry workspace entries; treasury balances, budgets and approval requests | Pastoral and administrative work for your parish |
| Content you enter | Ministry workspace entries (title, person, contact, location, notes), approval decisions, profile changes | Saving your work to your parish's OPSys records |
| Device and app data | A session token, saved reminder preferences and, if push alerts are enabled, a push-notification token | Security, reminders and notifications |
The App does not:
- access your location, contacts, camera, microphone, photos or files;
- show advertisements;
- use analytics or advertising SDKs;
- sell personal information.
4. How information is stored and protected
- All communication with OPSys servers uses encrypted HTTPS (TLS).
- Your session token is kept in the device's secure storage (Android Keystore-backed encrypted storage).
- Parish records are stored on the OPSys cloud service and/or your parish's own local OPSys server. The App only displays them while you are signed in.
- Access is limited by role: you see only the parish data your account is authorised to see.
5. Sharing
We do not sell, rent or trade personal information. Information is shared only:
- with your parish (and, where the parish reports to it, your diocese), who own the records;
- with service providers that host or deliver the service (for example cloud hosting, email delivery for password-reset codes and, if enabled, Google Firebase Cloud Messaging for notifications). They act on our instructions;
- when required by law or to protect the rights and safety of users.
6. Notifications
The App can schedule reminders on your device for your assignments and ministry tasks. On Android 13 and later you will be asked for permission to show notifications. You can turn this off at any time in the App's Settings or in Android Settings.
7. Retention
Session data stays on the device until you log out or uninstall the App. Account information is kept while your account is active. Parish records are kept by the parish according to its own record-keeping obligations; many are permanent canonical records.
8. Your rights and choices
Under the Data Privacy Act you may ask to access, correct, object to processing of, or erase your personal information, and you may file a complaint with the National Privacy Commission. You can:
- update your priest profile directly in the App;
- ask your parish office to correct parish records;
- ask for your account and related data to be deleted. See Account & data deletion.
9. Changes to this policy
We may update this policy. The "Last updated" date will change, and significant changes will be announced in the App or through your parish.
10. Contact
Marlon Tebelin · marlontebs@gmail.com